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Civil Service Administration Grades

Civil Service Administration Grades Icon

Administrative Assistant
This is the most junior grade in the Administration Group and is reflected in the nature of the work. This is the basic clerical grade and has no supervisory role. Duties may include general registry functions, filing, basic calculations, attending to the public, etc.

Administrative Officer
The generic role of Administrative Officer is the most common throughout the Service and these post holders may also be required to undertake some routine and repetitive tasks, but are commonly identified under one of the following:- 1. Operational/Casework 2. Clerical support 3. Finance. These individuals normally work under the supervision of an Executive Officer.

Executive Officer
Executive Officers are junior managers in the Service and are normally therefore responsible for a team of individuals at the level of AA and/or AO. Some functions include supervision, investigation, analysis and evaluation and drafting.

Higher Executive Officer
The Higher Executive Officer grade is a Middle Manager within the Service and post holders tend to manage and supervise larger teams/sections.

Senior Executive Officer
The Senior Executive Officer is a Senior Manager position within the Service and act as deputies to the Senior Officer.

Senior Officer
Senior Officers are classed as Heads of Department and therefore ultimately responsible to ensure the efficient running of a Government department.

(Salaries are in keeping with those provided in our submission for Human Resources)

Entry to the Service is at the level of Administrative Assistant and candidates must possess the following qualifications:- Three GCSE’s (or GCE ‘O’ Level) passes at A, B or C grade, or CSE grade 1, two of which must be in English Language and Mathematics or an equivalent or higher qualification.

There are over 50 departments within the Service and therefore the type of work can be quite varied. However, all posts have a respective Job and Person Specification to ensure that the level of work and responsibilities are consistent in similar grades throughout the different departments.

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